Monday, November 5, 2018

Take control of your content by setting up Retention Policy in #Office365


Retention Policy in Office 365 Security & Compliance center helps you to:

  • Retain content so that it can't be permanently deleted before the before the end of the retention period.
  • Delete content permanently at the end of the Retention period.
When you add location such as mailbox or SharePoint Site in a retention policy, the content remains in its original location. Personnel can work with their documents or mail as usual. But if they modify or delete content that's included in the policy, a copy of that content is retained.
Applying Retention Policy to content at various locations:

You can easily apply a retention policy to an entire organization, entire locations, or only to specific locations or users.
  1. Name your policy.

  2. Policy Settings (Retain or deleted content on the basis of these settings).

  3. You can also use advanced settings to apply retention policy.
    A retention policy can apply to all content in the locations that it includes, or you can choose to apply a retention policy only to content that contains specific keywords or specific types of sensitive information.

  4. Choose locations to apply this policy.
    When you choose locations, you can easily include or exclude an entire location. You just need to toggle the status of the location on or off.
    Eg. - For mailbox, you can select Exchange Online organization-wide or you can specify recipients to include or exclude.

  5. Review the policy settings you created and then click on Create policy.

  6. Once the policy is created the status will change to On(Pending) to On(Success).


In this way, you can take control of your content by setting up Retention Policy for your organization and secure the contents from being deleted and even if it is deleted you can recover the content as the Retention Policy has been applied to it.

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