Tuesday, December 11, 2018

See how to use Disposition in #Office365 Security & Compliance

Introduction:

When any content reaches the end of its retention period, there are many reasons that you might want to review that content. You might need to assign a different retention period, suspend the deletion, etc.
A disposition review includes only content in SharePoint sites, OneDrive accounts, and sites for Office 365 groups.
Sign in with Office 365 credentials, go to Admin Center > Security & Compliance > Data Governance > Disposition.

Permission for Disposition:

Reviewers must be the member of Disposition Management role and the View-only Audit Logs role.

Setting up the Disposition review by creating a Label:

Disposition review option is only available when you create a Label with retention settings. This option is not available in a retention policy.
For creating a Label, navigate to Office 365 Security & Compliance, go to Classification > Labels.
With Labels, you can classify data across your organization for governance, and enforce retention rules based on that classification.
Switch toggle button to ON for applying Retention.
Tick Trigger a Disposition review for setting up Disposition.
When a content (to which this label is applied) reached retention period, a reviewer is notified by email that content is ready to review.
A reviewer can then go to Disposition page and select one or more item.
The reviewer can:
  • Apply a different Label.
  • Extend the retention period.
  • Permanently delete the item

Export the Disposition item:

In addition, you can export the items in a .csv file that you can open in excel.

Conclusion:

It is important to review content when it reaches it’s retention period so if it requires you can assign different retention tag or label.

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