In we create several teams, managing teams and channels is also very important so that you can work in a compliant way. When you create a team a SharePoint site and an is also created. With the increased use of O365 Groups, admins and users must have some way to clean up unwanted or unused groups. Here comes the need of setting up Team or Group Expiration Policy from Azure Active Directory and as you know Teams is based on Office 365 Groups, it is influenced by Group Expiration Policy
In this article, we will see how we can effectively manage teams with the help of Group Expiration Policy.
Let's get started:
- Go to Microsoft 365 Admin Center > Azure Active Directory.
- In Active AD, go to Groups > Expiration Policy.
- You can then set an expiration policy for a group by providing Group Lifetime.
- You can set a default group expiration as 180 or 365 days else you also select custom and enter the number of days as per your requirements, but it should be more than 30 days.
- When the expiration policy is in place, once a group ages to 30 days before their lifecycle period lapses, group owners receive notifications for renewal. If it is renewed the lifecycle extends for a defined period and if not renewed O365 soft-deletes the group when it expires.
If there are no owners of that group, you can provide an email Id of someone who will be receiving the notifications.
Note – Owners can recover the soft-deleted groups during the next 30 days.
- Select the groups and save the policy by hitting the Save button.