Tuesday, August 6, 2019

Change the default email address and anonymous user to send email to Public Folder

An Exchange public folder can be used by several people in Outlook Web App or in their local Outlook installations. It allows a group of users to view and send e-mails from a common mailbox. These users can also share a common calendar.

Changing the default reply email address for Public Folder: For Public Folders you created, by default the email the address will be with initial domain (onmicrosoft.com).

  1. Go to EAC > Public Folders > Public Folder. 
  2. Select the Public Folder you created, check whether it is mail-enabled (If it is mail-enable, then only you can see the additional settings and email address is assigned).
  3. Click Edit.

  4. The address you can see for Public Folder (Twitter) is twitter@cloudcfs1.onmicrosoft.com. However, you can add SMTP over here, but that will not be your default reply address.
  5. Connect to Exchange Online through PowerShell.
  6. Once you are connected, you will need to disable the Email Address policy. Enter command “Set-MailPublicFolder -Identity "\<foldername>" -EmailAddressPolicyEnabled $False” (Provide you public folder name in place of <foldername>.



     
  7. After disabling Email Address Policy, you will see that "Make this the reply address" option will appear and hence you can enter the new SMTP address and make this as a default reply address.





Allow anonymous users to send email to a mail-enables public folder: Any emails sent from an anonymous user to the Public Folder you created, will bounce back if this permission is not given.
  1. Connect to Exchange Online through PowerShell.
  2. Enter the command “Add-PublicFolderClientPermission "\FolderName" -AccessRights CreateItems -User Anonymous” (provide your public folder name in place of \FolderName).


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Change the default email address and anonymous user to send email to Public Folder

An Exchange public folder can be used by several people in Outlook Web App or in their local Outlook installations. It allows a group of us...